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• Office Manager

• Indefinite
• Full time
• Hybrid (28010, Madrid, Madrid, Spain)
• Staff

💥What is Embat?

Embat is one of the fastest growing startups in Europe. We were born in 2021 to design the best way for medium and large-sized enterprises to plan their finances and monitor their cash flow in real time.

Our mission is to build a product that leverages technology and excellent client experience to empower our clients to make the best business decisions by accessing the best financial information, 100x more efficiently than using Excel files.

We are a fantastic team of 80+ people from diverse backgrounds and nationalities. We’re backed by top-tier international investors and are on a mission to make Embat a global success — and a great place to work!

In February 2024, we closed our third investment round of €15 million, led by the renowned international fund Creandum, with continued support from Samaipata, 4Founders Capital, and VentureFriends.

💥What are we looking for?

We’re looking for an Office Manager to oversee the smooth day-to-day operations of our Madrid office and support the team with logistics, travel, and internal events. This role is key to keeping things running behind the scenes and helping create a great workplace environment.

We’re looking for someone proactive, organized, and hands-on — someone who can multitask, solve problems quickly, and take care of the little things that keep the team happy and productive. You’ll be our go-to person for anything office-related.

💥What are the requirements for this role?

• Education: Degree in Business Administration, Communication, or a related field.
• Experience: 2–3 years of experience in office management, administrative support, or similar roles — ideally in a startup or fast-paced environment.
• Tools: Comfortable using Microsoft Office and basic tools for coordination and logistics.
• Languages: Strong communication skills in both Spanish and English (essential, since many of our stakeholders are international).
• Organizational skills: Able to manage tasks, set priorities, and stay on top of details.
• People skills: Approachable, team-oriented, and able to work well with both internal teams and external providers.
• Autonomy: Comfortable working independently and taking initiative when needed.

💥What will you be responsible for?

Office Operations

• Ensure the day-to-day running of our Madrid office.
• Manage office supplies, maintenance needs, and relationships with suppliers and building staff.
• Be the go-to person for all office-related questions and needs.

Travel and Logistics

• Book travel and accommodations for team members, especially those visiting from other parts of Spain.
• Coordinate monthly visits from our remote employees and ensure they’re well taken care of.

Onboarding and Admin Support

• Help onboard new team members by setting up their desks, equipment, and welcome materials.
• Support administrative tasks like handling deliveries, expense reports, and basic coordination with the finance team.

Team Culture and Events

• Organize monthly team events and help plan annual offsites or internal gatherings.
• Assist with initiatives that make Embat a fun, inclusive, and engaging place to work.

💥What comes with working at Embat?

• A platform where you can grow both professionally and personally.
• A competitive salary aligned with your experience and responsibilities.
• Hybrid working model and flexible schedule.
• Latest tech of your choice to do your best work.
• Private health insurance with Sanitas.
• Access to flexible benefits via Payflow: salary on demand, restaurant card, transport card, kindergarten checks.
• Career growth with bi-annual performance reviews.
• The opportunity to work with a passionate and ambitious team building something meaningful.
• Fun team-building activities and regular events!
• English Classes.